Everything You Need to Run a Modern Hostel
Stayzilla combines 20+ powerful modules into one seamless platform — at absolutely zero cost.
Multi-Branch Architecture
Manage an unlimited number of hostel branches across different cities and states from a single Super Admin account. Each branch gets its own identity, staff, students, and reporting — but you see everything from one place.
- State & City Hierarchy — Organize branches by state → city → hostel for clean reporting
- Independent Branch Profiles — Unique rooms, types, wardens, and amenity configurations per branch
- Centralized HQ Dashboard — Revenue, incidents, and occupancy aggregated across all branches
- Branch-Level Access Control — Managers can only see their own data; Admins see everything
- Room Allotment Engine — Assign beds with room type preferences and sharing configurations
Operations & Finance
Complete financial visibility with automated fine collection, vendor management, and expense tracking.
Expense Manager
Track vendor invoices, repair & maintenance costs, and monthly expenditure. Visual charts show expense distribution across categories.
Fine Collection
Instantly record fines for rule violations with PDF receipt generation. Full audit trail with student and warden signatures.
Vendor Management
Maintain a vendor directory with contact details, service history, and AMC tracking for all hostel service providers.
Fee Tracking
Monitor hostel fee status per student, track dues, and generate receipts. Integration-ready for payment gateways.
Financial Reports
Monthly, quarterly, and annual P&L summaries. Export in Excel or PDF for accounts and auditors.
Salary Management
Track staff salaries, advances, and deductions. Maintain a clean payroll record for all hostel staff members.
Conduct & Discipline Management
A first-of-its-kind discipline system designed specifically for student hostels. Log incidents, classify severity, upload evidence, and automatically alert parents.
Critical violations — immediate parent notification + escalation
Policy breaches — formal warning logged and sent to parents
Minor conduct issues — recorded for monitoring pattern
Photo evidence can be attached to every incident for full transparency and dispute resolution.
Attendance Tracking
Dual-mode attendance system covering hostel check-in/out and daily mess attendance, with automated status updates.
Hostel Attendance
Daily in/out marking for all students. Track who is absent and for how many consecutive days.
Mess Attendance
Morning, afternoon, and evening meal attendance. Helps reduce food waste and billing accuracy.
Face Recognition
AI-powered face scan attendance for contactless, tamper-proof marking at entry points.
Absence Alerts
Automatic SMS/app notification to parents when a student misses consecutive days.
Inventory Management
Track every physical asset and consumable in your hostel — from ACs and mattresses to floor cleaners and toiletries. Know what's running low before it runs out.
- Category-wise item tracking with minimum stock thresholds
- Staff purchase logs with vendor and bill reference
- Real-time low-stock alerts sent to branch managers
- Monthly consumption reports for procurement planning
- Asset assignment to rooms with condition tracking
Student Lifestyle Services
Empower students to manage their hostel life through self-service tools — reducing admin burden and improving satisfaction.
Mess Feedback
Rate daily meals, report issues, and suggest improvements. Management gets aggregated reports.
Sports Item Requests
Students request sports equipment online. Wardens approve or deny with a note.
Service Tickets
Raise maintenance requests for room issues. Track status, and rate the resolution after completion.
Gate Pass Requests
Apply for leave or short exits online. Warden reviews, approves, configures return time and auto-alerts parents.
Parent Meetings
Schedule parent visit appointments through the system. Warden confirms, and both parties are notified.
Student Interactions
Log inter-student disputes or collaboration requests to keep staff informed without escalation.
Parent Portal — Real-Time Peace of Mind
Parents no longer need to call the hostel to check on their child. The parent portal gives them instant visibility into what matters most.
- View child's attendance record and meal history
- Receive instant alerts for conduct incidents and fines
- Track gate pass requests and return times
- Schedule and view parent meeting appointments
- View fee dues and payment history
- Read hostel policy documents and announcements
Reports & Analytics
Data-driven decisions start with the right reports. Export anything to Excel, print PDFs, and share with stakeholders.
See All Features Live in a Demo
Our team will walk you through every module and help you configure Stayzilla for your specific hostel setup.